Executive Assistant to Chairman in New York, NY at Staffmark

Date Posted: 5/19/2017

Job Snapshot

Job Description

Branch ID: 5101

Pay Rate/Salary: Up to $125000 / Year
Venture Capital firm is seeking an Executive Assistant to support the Chairman/CEO. Great perks and benefits!

Overall management of every element of employer life both personal and some professional; manage daily routine of office including but not limited to phones, filing, correspondence, mail, errands

�Handle intense, complex and ever changing travel itineraries both private and commercial; liaison with pilots, assistants and drivers

�Calendar management requiring ever changing appointments and itineraries; keep annual calendar on employer whereabouts for tax purposes

�Communications liaison with office partners and assistants

�Maintain personal accounting and records; budget for renovations, personal projects and events

�Perform data analysis and research for the purchase and sale of valuable art and fine antiques

�Proxy for employer in his absence; represent employer on meetings with condo boards, real estate transactions, art transactions and philanthropic boards

�Travel extensively with employer to meet all personal and professional needs

�Keep employer updated on latest technology advances for web and social media and update equipment and websites as necessary

�Supervise assistants, household staff including but not limited to housekeepers, butlers, chefs and temporary personnel

�Estate manage for residences; hire staff for estates and oversee management of all personnel including but not limited to estate managers, grounds keepers, pool servicing, housekeepers

�Project manage estate renovations and oversee every element from design implementation, meeting with but not limited to architects, interior designers, general contractors, electricians, plumbers

�Manage flow of information regarding multiple ongoing and one time projects; produce weekly documentation tracking progress and budgets on various projects both routine and innovative

�Handle home Audio/Video summarize critical information and research regarding overall scope and timing of projects including yearly, monthly and new initiatives

�Meet critical and intense deadlines on initiatives, projects and events

�Design and oversaw every aspect of event planning and production; coordinate all aspects of events including guest lists, invitations, food and wine tastings and hiring of all vendors needed to produce events

�Manage and oversee all philanthropic projects; research employer philanthropic efforts to assure transparency and good governance

�Coordinate the purchase of art, antiques, wine from various auction houses, process payments and shipments of items purchased or sold

�Research professional/business and personal items online and through archival bases based on employer interest and current trends

�Interact as representative of employer with high level executives, politicians and celebrities; entertain at a high level for both personal and professional interests of employer

�Handle and managed family customized services as needed installation and updates; literate in employer audio/video and IT equipment and systems and produced manuals on the operation of all


Job Requirements

� Excellent written, verbal, and interpersonal communication skills
� Advanced proficiency with Microsoft Word, Excel is required
� Must have specialized or in-depth knowledge, expertise and skills in the area of responsibility essential to execute functional objectives
� Strong planning and decision-making skills to develop and implement office programs
� Good judgment and problem-solving skills
� Enthusiastic team player with a positive attitude who works well with others
� Resourceful / takes initiative / is proactive

To apply, please send your resume to kayla.perrin@staffmark.com