Executive Assistant to Compliance Team in New York, NY at Staffmark

Date Posted: 5/19/2017

Job Snapshot

Job Description

Branch ID: 5101

Pay Rate/Salary: Up to $74000 / Year
International Investment Bank is seeking an Executive Assistant to support a team of Attorneys and compliance team onsite at an investment bank.

  • Supports a group of attorneys and a compliance team.

  • Strong experience in international and domestic travel arrangements including ground transportation/car service, airline ticket and hotel reservations. Specialist in complex travel itineraries.

  • Processed - upon request - visa renewal accurately and on time.

  • Managed an extremely busy calendar.

  • Arranged and coordinated all administrative aspects of meetings and appointments for International Staff.

  • Supported the Latin America group for seven years.

  • Supported the Regulatory Affairs group for two years.

  • Scheduled conference rooms and arranged catering services as needed to facilitate the International Section and client satisfaction.

  • Kept up with all assignments: travel expenses reports (different foreign currencies), Law Manager time entries and legal invoices.

  • Processed outstanding bills and managed any other issues that may arise regarding bills. Regularly communicated and followed up with outside counsel/clients to verify that all invoices have been received and/or paid.

  • Assisted International staff by providing effective administrative support.

  • Contributed to the ongoing flow of information and services provided by the International Section by managing requests for information, materials, and meeting in a timely manner to accommodate deadlines and emergencies.

  • Assisted in the preparation of correspondence, revision of legal documents and generation of reports.

  • Handled confidential documents discreetly.

  • Acted as a liaison in communicating with Latin America.

  • Maintained a good team environment by being available to assist in-house as well as foreign attorneys and administrative assistants.


  • Job Requirements

    Legal or Finance experience, Experience supporting a team

    To apply, please send your resume to kayla.perrin@staffmark.com