Executive Assistant in New York, NY at Staffmark

Date Posted: 5/19/2017

Job Snapshot

Job Description

Branch ID: 5101

Pay Rate/Salary: $85-95 / Year
Midtown private equity looking for an Executive Assistant Provided comprehensive business and personal administrative support to CIO with 24/7 availability


  • Managed all office expenses/budget for the New York Office & London Office



  • Household management including oversight of repairs and improvements, supervised staff, managed expenses and prepared reports



  • Oversight and negotiations with household vendors, contractors, service providers and art dealers in homes in Palm Beach Island, New York, London, South Hampton and Tuscany



  • Oversight of extensive townhouse renovations; responsible for coordinating with architect, interior decorator, contractor, vendors, art dealers, real estate brokers, and insurance brokers; responsible for maintaining the townhouse and an apartment in NYC



  • Managed and coordinated personal drivers, trainer, chef, caterers, and medical appointments



  • Researched, communicated and met with realtors to view and photograph potential home purchase



  • Planned and coordinated PR initiatives, fundraisers, philanthropic and business development events, and holiday parties



  • Heavy calendar management on a daily basis with all levels of upper management, as well as outside vendors and custome



  • Provided �gatekeeper� and �gateway� role: Communicated directly, and on behalf of CIO with Board Members and customer relations; Prioritized incoming issues addressed to the CIO and determined appropriate course of action, referral or response; Maintained utmost confidentiality



  • Created and developed visual presentations for the CIO and team



  • Coordinated monthly companywide management team meetings (on & off site venues)



  • Key point of contact for colleagues and clients in North America and Overseas drawing on experience and knowledge to direct queries to closure



  • Job Requirements

    Must have 3-5 years of experience as an Executive Assistant out of finance, legal or accounting. College graduate preferred.

    To apply, please send your resume to jennifer.kares@staffmark.com