Executive Assistant in New York, NY at Staffmark

Date Posted: 5/19/2017

Job Snapshot

Job Description

Branch ID: 5100

Pay Rate/Salary: $60000-70000 / Year

Roles & Responsibilities

� Answer phones

� Arrange travel in a timely manner and accurately

� Manage calendar

o Set appointments

o Confirm meetings

o Book conference rooms

o Coordinate meetings internally with other members of the investment team

o Work with Chairman's team to ensure all relevant meetings are on investment team's

calendar & vice versa

� Manage emails

o Respond to requests for meeting and arrange them

o Respond to basic emails

o Review inbox to ensure nothing has been missed or forgotten, responded to emails in a

timely manner

� Manage contacts/ database � input business cards, ensure all relevant contacts are accessible via iPhone

� Manage files of dead deals (replace existing paper files with electronic files)

� Have basic knowledge of projects and priorities of the investment team

� Timely preparation and submittal of expenses

� Help with personal logistics (submitting health insurance claims, vacation travel, some personal

appointments/home calendar management)

� Basic research and working with investment team

� Back-up when needed for Chairman's office


� Proactive

� Confident

� Excellent attention to detail

� Excellent judgment

� Strong communication skills

� Excellent people skills

� Proven ability to work collaboratively in a small team

� Ability to multi-task

� Ability to prioritize

� Computer savvy

Job Requirements

see above

To apply, please send your resume to heather.hansen@staffmark.com