Executive Assistant in New York, NY at Staffmark

Date Posted: 5/19/2017

Job Snapshot

Job Description

Branch ID: 5100

Pay Rate/Salary: $65000-75000 / Year
Seeking a highly organized Assistant support a busy Executive and team within finance.

Must possess proven administration skills, a positive attitude, and great attention to detail.

You will be working in a busy office managing the day-to-day, calendar management, travel planning and general correspondence, alongside coordinating guest lists, rsvps and mailings.

Strong telephone skills, good writing skills, alongside accurate database management are essential.

Applicants must demonstrate solid experience of working in a busy office and familiarity with social media would be preferable.

Ability to thrive in a high-pressure environment and assist at events is essential.

Must hold a university degree and have a minimum of 3 years' experience as an administrative assistant.

Salary commensurate with experience


  • Seeking a candidate with a knowledge of New York

  • Not first job graduate. At least 3 years job experience

  • Must be adept and handling phones, transferring calls, with experience of a busy office

  • Suitable to act as �body person� for Chairman to assist with events

  • Must demonstrate accurate attention to detail

  • Positive and can-do attitude essential

  • Excellent writing skills for drafting letters & releases

  • Must be able to manage databases and communications

  • Qualities:

  • Highly organized

  • Positive attitude

  • Meticulous attention to detail

  • Must be a team player, able to pitch in as well as support senior executives

  • Ability to remain composed under pressure

  • Willing to go the extra mile

  • Duties:

  • Managing day-to-day messages, calendar management, travel planning and general correspondence, arranging meetings

  • Excellent telephone skills

  • Building guest lists, managing RSVPs and organizing mailings

  • Researching non-profits and assisting with donation and grant administration

  • Do advance site visits and assist VIP/Chairman with occasional events to ensure smooth arrival, and be on standby attend to any needs

  • Assisting with event logistics as directed

  • Strong writing skills for drafting and proof-reading letters and documents

  • Accurate database management is essential

  • Monitoring press coverage and clippings as required

  • Familiarity with social media: Twitter, Facebook, Linkedin

  • Must be available for some evening and occasional weekend event work

  • Experience:

    Applicants should possess:

  • A minimum of a 4 year degree from a respected University.

  • A minimum of 3 years' experience as an administrative assistant

  • #LI-HH1

    Job Requirements

    see above

    To apply, please send your resume to heather.hansen@staffmark.com