Executive Assistant in New York, NY at Staffmark

Date Posted: 5/19/2017

Job Snapshot

Job Description

Branch ID: 5100

Pay Rate/Salary: $74000-74000 / Year

Senior Administrative Assistant


New York

# of openings:



General Function:

Under minimal supervision, performs advanced, administrative and confidential assignments. Exercises considerable discretion and independent judgment and can handle outside contacts with finesse and diplomacy. Plans, organizes and schedules work according to standard procedures. Requires extensive knowledge of company operations and organizational procedures. May require regular use of technical and business vocabulary. Will support 3 Managing Directors and their team.

Responsibilities Include:

  • Coordinate conference calls/meetings and maintain calendars accordingly, screen telephone calls, take detailed messages.

  • Coordinate all travel arrangements. Be proactive in meeting travelers' needs as schedules change.

  • Intermediate to advanced knowledge and ability to complete word processing tasks (correspondence, reports, memos, proposals, charts, agreements, PowerPoint presentations, etc.)

  • May plan and attend annual seminars and conferences, including pre-event planning, invite lists and responses, event staffing

  • Draft, prepare and review documents on behalf of supported staff, as requested

  • Review and prepare expense reports in a timely and accurate manner according to company policy.

  • Seek ways to improve efficiency; identify challenges, provide ideas for solutions and solicit assistance for resolution.

  • Track progress and relevant information pertaining to engagements under the guidance of the officer(s).

  • Conduct directed internet based research and summarize findings in an organized manner

  • Determine needs of the group and set up and maintain various office files, logs, listings and manuals.

  • Prioritize and manage the completion of projects in an efficient and timely manner.

  • Makes copies and scans of correspondence or other printed matter.

  • Maintain a well-organized file system conducive to the needs of the business lines.

  • Performs related duties as assigned.

  • Job Requirements

    see above

    To apply, please send your resume to heather.hansen@staffmark.com