Junior Receptionist/Concierge in Menlo Park, CA at Staffmark

Date Posted: 10/12/2017

Job Snapshot

Job Description

Branch ID: 3277

Seekina a Junior Receptionist/Concierge to support our well-known, global company with Headquarters in Menlo Park.

Hours: Monday - Friday, 8:00 am to 6:00 pm (one hour OT)

Job Description

Monitor pedestrian traffic and assist clients and gusts as needed

Answer phone calls from Corporate Services team, clients, and building staff

Act as an operations hub for information receiving and distribution between Corporate Services team, clients, and building Staff

Sort mail and deliveries to the different Business Units

Call Corporate Services staff to escort vendors as they come in

Notify clients and subtenant of gust arrival

Sign vendor receipt tickets as needed

Coordinate badge access including enabling and disabling access cards, distributing temp cards, and maintaining badge log

Work with cardreq and NY Security for access control

Notify building engineers or maintenance when building or janitorial issues come up

Notify the day matron when vending orders arrive so that she can attend to them

Give directions to the clients and guests as needed

Call taxis or care service as needed

Monitor caf� visitors and send weekly log to ARBO regional manager

Allow access to fitness center to building employees

Allow access to loading dock as needed

Inform site manager and ARBO regional manager of emergency situations, power outages, unexpected vendors, unusual activities, and any unsafe conditions

Close doors before leaving each day

When conducting an escort, site walk, or leaving the lobby for a break, arrange for another member of Corporate Services to cover you

Coordinating parking lot license plate log; call clients if any issues with cards (i.e. headlights on, flat tire, etc.)

Monitor the CCTV at the front desk

Monitor email activity on the Corporate Services shared e-mail account

Other tasks as assigned

Required Skills

The duties and responsibilities described above are the essential functions of the job. The qualifications below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

  1. HS diploma or equivalent with 1-2 years of relevant administrative/operational support in manufacturing operations or office environment directly related to the duties of the job, OR demonstrated ability to meet the job requirements through a comparable number of years work experience

  2. Requires good knowledge of general/standard administrative manufacturing operations procedures and methods to successfully complete the duties of the job

  3. Must have general knowledge of technology to include computers and software programs such as MS Office or MAC word processing, spreadsheets or other programs related to the print manufacturing process or administrative support

  4. Must be familiar with applicable skills and procedures required to perform the duties list in the job

  5. Must have good oral and written communications skills sufficient to provide routine information, answer inquiries, and/or refer calls

  6. Requires good organizational skills, attention to detail, and ability to solve problems related to the duties of the job

  7. Candidate background should include hoteling, hospitality, security, customer service, and/or reception.

Job Location

Menlo Park, CA

Job Requirements

1-2 years of relevant administrative/operational support

To apply, please send your resume to sfprofessional@staffmark.com