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Accounts Receivable - Import/Export Admin - Vallejo, CA

Branch ID: 3277


Seeking an Accounts Receivable/Import-Export Admin to support our ongoing operations. This is a contract opportunity, expected to last until year-end. This person will be joining a established company within Vallejo, CA known for their superior products and stability within the area. This person will be coordinating with compliance to assist within filing, so experience coordinating with a legal team is ideal.

Duties Overview:

  1. Kohl's Return Claims

  • Respond to daily emails in date order (oldest to newest) – claim procedure on file.

  1. Carrier Claims

  • File Carrier Claims from daily emails in date order (oldest to newest)

  • Log claim detail on freight claim spreadsheet

  1. Carrier Claim Monthly Spreadsheet

  • File carrier claims from spreadsheet by date order

  • Verify if claims were previously filed

  • File claims using “batch claim spreadsheet” from FedEx

  • Log claim details on “freight claim spreadsheet”

  1. Defective Allowance

  • Download 25% of defective allowance claims per check

  • Use spreadsheet from CIT packet in DocuWare

  • Attach claim copies to CIT checks

  • Add claim copy quantity to chargeback and update status in database

  1. Carrier claim response

  • Log carrier check payment detail onto freight claim spreadsheet

  • Log carrier denial letter details onto freight claim spreadsheet, copies to Collectors

  • File UPS carrier claims with UPS and enter onto freight claims spreadsheet

  1. Protest for MGM & Expeditors (import brokers)

  • Pull entry packets from file area

  • Review and enter on protest tracking sheet

  • Enter protest calculations onto spreadsheet

  • Copy and file broker protest billing

  • Enter and file protest number and details upon receipt from Customs

  1. Incoming Factory Shipments

  • Log incoming ISF on shipping log

  • Print shipping documents for Accounts Payable

  • Audit packet of invoices and packing list to match bill of lading

  • Confirm receipt to factory

  • Enter onto shipment log

  • Create folder and file

  1. Pricing Sheet, other (quarterly)

  • Create brand tabs

  • Sort pricing sheets by brand and file


  • 2+ years within data entry with high accuracy

  • Experience processing invoices and/or purchase orders

  • Past experience working within procurement is a plus

  • Reporting and Auditing experience

  • Strong MS Excel experience (intermediate to high level)

  • Familiarity with Apprise or Docuware is a plus, but not required

  • Other special projects as required


Experience within MS Excel; background working with invoices, import/export, shipping, or AR additionally helpful.

Job ID:

Branch ID:

Vallejo, CA

Admin - Clerical

Job Type:
Temporary Position
Admin - Clerical


Apply for this Position

Accounts Receivable - Import/Export Admin

City, State or Zip Code: Vallejo, CA

Position Type: Temporary Position

Date Posted: 5/17/2018