Imaging Coordinator - Houston, TX
Branch ID: 5052
Contact: HoustonNW@Staffmark.com; Idalia.Mendoza@Staffmark.com
Pay Rate/Salary: $15.00 - $20.00
We have an immediate need for a candidate preferred with imaging experience. This is a project for an estimate 7 weeks located near the Greenspoint area. Please apply if you meet some of the responsibilities as we will consider.
Responsible for performing mailroom duties, scanning and imaging of vendor invoices and data entry (indexing) of invoice data using a document imaging system a centralized, high-volume Accounts Payable (AP) environment supporting multiple US locations. Utilize the Enterprise Resource Planning (ERP) applications SAP and Image Now, as needed. Functions as a team member within the department and cross-functions, as required, and perform any duty assigned to best serve the company. Primary Tasks: Ã¯Â¿Â½Sort and open mail delivered by a mail delivery company. Distinguish between the different types of documents received in the mail (i.e., invoice, acknowledgements, sales orders, statements, etc.) and route according to guidelines.Ã¯Â¿Â½Prepare vendor invoices for imaging including preparing batch sheets.Ã¯Â¿Â½Scan invoices into document imaging system. Perform quality check on invoice image and re-scan, if needed.Ã¯Â¿Â½Perform quality check on invoice image and re-scan if needed. Verify work for accuracy and completeness.Ã¯Â¿Â½Enter (index) key data fields (e.g., invoice number, invoice date, invoice amount, purchase order number, etc.) from an image of the vendor invoices into system based on set guidelines for Purchase Order (PO) invoices and Non PO invoices.Ã¯Â¿Â½Enter data field accordingly to pre-defined guidelines (e.g., no leading zeros, no dashes, etc.)Ã¯Â¿Â½Route invoices to workflow queues based on purchase order validation status for PO invoices and to creation of invoice in SAP for Non PO invoices.Ã¯Â¿Â½Performs other related duties as assigned.
Accounts Payable or mailroom experience. Ability to apply basic mathematical concepts including add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Knowledge, expertise or significant exposure to a major Enterprise Resource Planning application (e.g., SAP, Oracle, Lawson, PeopleSoft, etc.) a plus. Prior imaging and/or indexing experience a plus.
Admin - Clerical
Admin - Clerical
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City, State or Zip Code: Houston, TX
Position Type: Temporary Position
Date Posted: 9/14/2018