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Executive Financial Assistant - New York, NY

Branch ID: 5100


Pay Rate/Salary: $90,000.00 - $120,000.00

You are an Administrative Assistant / Executive Assistant that has worked within finance or legal firms, or has worked within a creative environment. You have excellent verbal, written, & interpersonal communication skills. You will be expected to arrange and manage travel, calendar, and meetings. You should be well versed in PC programs, including Microsoft & etc., and technologically savvy.


  • Provides administrative assistance to team at the firm including complex activities including meetings, travel, itinerary, heavy telephone coverage, mail handling, processing of letters/correspondence, maintaining files, events/meeting planning, and other department activities.

  • Manages schedules utilizing MS Outlook (planning/arranging events, meetings, travel arrangements, conference calls, and receptions).

  • Organizes and prioritizing a large volume of information requests and calls including print outs of blotters and reports as required.

  • Works independently, and in a team as needed, to research and resolve complex issues of both recurring and nonrecurring basis.

  • Aids in the production (creation, revision, editing, proofing) of departmental reports, presentations and general documents (e.g. business plans, financial statements, presentations) specific to trading desk documents

  • Timely filing of notes from company meetings/conference calls in company folders.

Experience & Skill-Set

  • Must have high level of interpersonal skill to handle sensitive and confidential situations. Position demands demonstrated poise, tact, diplomacy and responsiveness.

  • Experience and willingness to handle basic trading desk tasks

  • Strong team player, willing to work in a collegial environment

  • Ability to handle multiple tasks with little or no supervision

  • Highly motivated self-starter with can-do attitude

  • Excellent organizational skills and the ability to handle multiple tasks simultaneously under demanding timeframes.

  • Impeccable attention to detail and follow through.

  • Proficiency in Word, Excel, PowerPoint, Outlook.


see above

Job ID:

Branch ID/Name:

New York, NY

Admin - Clerical

Job Type:
Direct Hire Position
Admin - Clerical


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Executive Financial Assistant

City, State or Zip Code: New York, NY

Position Type: Direct Hire Position

Date Posted: 10/05/2018