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Executive / Personal Assistant - New York, NY

Branch ID: 5101

Contact: jennifer.kares@staffmark.com

Pay Rate/Salary: $65.00 - $75.00

Excellent start up client needs an EA/PA to the CEO. Must be flexible and comfortbale working in a home office at times. Great perks, benefits and boss

BACKGROUND

We are a leading cybersecurity firm with locations in New York City, London Sao Paolo, and Tel Aviv and are looking for an Executive Personal Assistant to support the firm's CEO.

SUMMARY

Provide high level confidential executive support to C-Suite Executive including, but not limited to, heavy calendar and travel management, communication and follow up, timely execution of all projects, assigned or warranted. Provide highly effective coordination with the globally distributed leadership team and demanding support for the CEO in his executive and related personal responsibilities and projects.

ESSENTIAL FUNCTIONS

Anticipates daily needs by managing heavy calendar/travel, dates of importance and expected deliverables**

Heavy travel management

    • Coordinating travel itineraries both domestic and international, as well as confirming all pertaining travel details and providing accurate and detailed itineraries and organize travel related expenses

      Receive, escalate and address a significant amount of verbal and written company and client requests and communication

    • Able to draft and edit executive communications

      Organize, Coordinate and Track initiatives/projects/logistics associated with internal and external meetings, appointments and conferences, including offsite management/marketing/other meetings and events

    • Able to coordinate with global leadership team and with office manager in each location

    • Corporate calendar management

Execute projects for CEO, presentations, marketing and related investor communications.

Flexible including willing to work overtime with little to no notice as well as work for an Executive who is in different global time zones at any given time

Full execution of all day to day administrative operations as needed and special projects/requests as well as the ability to handle multiple projects with ease.

  • Perform standard clerical duties such as copying, scanning, filing, answering phones as well as preparing expense reports

  • Occasional event planning including creating invitations and tracking responses

  • PR archive organization includes scanning, downloading and PPT

  • Occasional event planning – creating invites, tracking RSVP

Ability to understand and connect with Executive mindset

Other support duties as assigned

#LI-JC2


Requirements:
Executive/Personal Assistant with 2-5 plus years of experience. College grad a plus.

About Staffmark

The Company supports affirmative action and equal employment opportunity. The Company will provide equal employment in employment practices to all applicants for employment. Employment decisions shall be made without regard to any protected characteristic such as, but not limited to, race, color, religion, gender, age, disability, national origin, ancestry, citizen status, gender identity, sexual orientation, marital status, status in regard to public assistance, disabled veterans, recently separated veterans, Armed Forces service medal veterans and other protected veterans, genetic information and other legally protected classes. Furthermore, the Company is an E-Verify employer. Information provided on this application will not be used for any discriminatory purposes. The Company complies with all applicable federal, state and local non-discrimination laws and regulations. The Company will provide reasonable accommodations in the application or interviewing process. If you need a reasonable accommodation in the application or interviewing process, please contact us.

Job ID:
90211

Branch ID/Name:
5101

Location:
New York, NY

Category:
Admin - Clerical

Job Type:
Direct Hire Position
Industry
Admin - Clerical

Posted:
10/19/2018

Apply for this Position

Executive / Personal Assistant

City, State or Zip Code: New York, NY

Position Type: Direct Hire Position

Date Posted: 10/19/2018