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Executive Assistant - New York, NY

Branch ID: 5100

Pay Rate/Salary: $80.00 - $85.00

Executive Assistant to 2 Managing Directors in Compliance/Legal Dept!

$80-85K

• Supports a Senior/high profile individual or a team in terms of general office related and administrative duties such as monitoring and ordering standard office supplies; collating and assembling documents; accepting and delivering interoffice correspondence and reports.
• May also attend meetings and take and distribute minutes; schedule appointments and maintain manager's calendars; screen calls and visitors
• Coordinate all aspects of travel, inclusive of flights (global and domestic), hotels, and ground transportation
• Prepare and submit expense reports / reconcile payments with corporate card
• Phone coverage and take detailed messages, respond to inquiries on behalf of manager as appropriate
• Coordinate meetings (calendar management for global time zones) inclusive of conference rooms, catering, audio/multi-media set up
• Process check requests for payment of invoices as needed
• Troubleshoot desktop, printers, blackberry, and other mobile electronics
• Provide backup support for colleagues during vacation/sick days, and assist their executives as needed
• Manage sending and receipt of mail / Sort and distribute incoming mail
• Prepare and mail all US/UPS/Fed Ex packages
• Order office supplies
• Oversee all administrative aspects of seminars including registrations, confirmations, certificates, badges
• Assist with visitor passes
• Archive - Inventory and track off-site storage
• May be called upon to assist with special projects

#LI-TB1


Requirements:
-Legal or Financial experience is a must with preferably 7-9 years of related job experience - Excellent written, verbal, and interpersonal communication skills - Advanced proficiency with Microsoft Word, Excel is required - Must have specialized or in-depth knowledge, expertise and skills in the area of responsibility essential to execute functional objectives - Strong planning and decision-making skills to develop and implement office programs - Good judgment and problem-solving skills - Enthusiastic team player with a positive attitude who works well with others - Resourceful / takes initiative / is proactive - High School Diploma required; college or business school desirable

About Staffmark

The Company supports affirmative action and equal employment opportunity. The Company will provide equal employment in employment practices to all applicants for employment. Employment decisions shall be made without regard to any protected characteristic such as, but not limited to, race, color, religion, gender, age, disability, national origin, ancestry, citizen status, gender identity, sexual orientation, marital status, status in regard to public assistance, disabled veterans, recently separated veterans, Armed Forces service medal veterans and other protected veterans, genetic information and other legally protected classes. Furthermore, the Company is an E-Verify employer. Information provided on this application will not be used for any discriminatory purposes. The Company complies with all applicable federal, state and local non-discrimination laws and regulations. The Company will provide reasonable accommodations in the application or interviewing process. If you need a reasonable accommodation in the application or interviewing process, please contact us.

Job ID:
93562

Branch ID/Name:
5100

Location:
New York, NY

Category:
Admin - Clerical

Job Type:
Direct Hire Position
Industry
Admin - Clerical

Posted:
1/03/2019

Apply for this Position

Executive Assistant

City, State or Zip Code: New York, NY

Position Type: Direct Hire Position

Date Posted: 1/03/2019