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Administrative Assistant - New York, NY

Branch ID: 5100

Pay Rate/Salary: $60,000.00 - $85,000.00

Founded in 1995, our client is a New York-based alternative investment management firm, which currently manages over $20 billion.

The Admin to the Office Management department will be responsible for:

  • Heavy calendar management to provide cross functional coverage for Director of Administration and Facilities Manager, including coordination of complex external meetings
  • Coordination of day-to-day office matters including interacting with employees at all seniority levels
  • Answering phones, taking detailed messages and triaging requests within the team
  • Setting up conference calls, both internally and externally; preparing meeting materials
  • Assist with firm wide event planning
  • Contract negotiations and expense processing
  • Supporting budget and bookkeeping procedures
  • Researching vendors and providing comparative outline of products/services
  • Maintaining department procedures and databases including internal Wiki page
  • New hire orientation and onboarding/off boarding procedures for all employees
  • Assisting with implementation of projects/ initiatives that impact the assistant population, and/or the firm
  • General administrative duties such as scanning, filing, FedEx, etc.

REQUIREMENTS - Bachelor's degree required - 5 years of experience as an administrative assistant in a team setting - Self-starter with experience in administrative support in a fast-paced and/or finance environment preferred - Highly organized with strong attention to detail and exceptional foresight, and ability to anticipate the team's needs - Professional demeanor; discreet; ability to maintain composure in a high-volume environment - Client service driven with a high level of energy and enthusiasm; pitch in wherever needed - Strong teamwork skills with “no job too big or too small� mentality; ability to multi-task, prioritize duties and switch gears - Ability to solve problems with poise, follows through on assignments and knows when to escalate - Strong time management skills and ability to hold others to deadlines - Excellent interpersonal skills with strong written and verbal communication abilities - Excellent MS Office skills (Word, Excel, Outlook)

About Staffmark

The Company supports affirmative action and equal employment opportunity. The Company will provide equal employment in employment practices to all applicants for employment. Employment decisions shall be made without regard to any protected characteristic such as, but not limited to, race, color, religion, gender, age, disability, national origin, ancestry, citizen status, gender identity, sexual orientation, marital status, status in regard to public assistance, disabled veterans, recently separated veterans, Armed Forces service medal veterans and other protected veterans, genetic information and other legally protected classes. Furthermore, the Company is an E-Verify employer. Information provided on this application will not be used for any discriminatory purposes. The Company complies with all applicable federal, state and local non-discrimination laws and regulations. The Company will provide reasonable accommodations in the application or interviewing process. If you need a reasonable accommodation in the application or interviewing process, please contact us.

Job ID:

Branch ID/Name:

New York, NY

Admin - Clerical

Job Type:
Direct Hire Position
Admin - Clerical


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Administrative Assistant

City, State or Zip Code: New York, NY

Position Type: Direct Hire Position

Date Posted: 2/12/2019