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Executive Administrative Assistant to CEO - New York, NY

Branch ID: 5100

Pay Rate/Salary: Up to: $60,000.00

Our client is an S&P 500 company and New York City's largest office landlord, is a fully integrated real estate investment trust, or REIT, that is focused primarily on acquiring, managing, and maximizing the value of Manhattan commercial properties.

REPORT TO: Executive Assistants to CEO and Chairman

This position provides general administrative support for the Executive Assistants to the Chief Executive Officer and Chairman. In addition to typing, filing and scheduling, this position performs duties including coordination of meetings and conferences, obtaining materials for meetings, coordinating direct mailings, and working on special projects. Also, the person in this role answers non-routine correspondence and assembles highly confidential and sensitive information.

Responsibilities:

• Routine correspondence

• Mailing, filing and archiving confidential and sensitive documents

• Rapid recording of verbal dictation

• Scheduling/heavy calendar maintenance

• Comfortable communicating on the phone

• Intermediate knowledge of MS Word, Excel and (PowerPoint a plus)

• Proficient in Outlook

• Maintenance of personnel/business sensitive correspondence

Knowledge, Skills, and Qualifications:

• High school diploma is required. Secretarial/Administrative coursework preferred.

• Two (2) years of administrative experience, preferably within an executive department or in a very active office atmosphere

• Experience working for a Finance or Real Estate corporation is strongly preferred

• Thorough knowledge of grammar, punctuation and spelling required assuring that all documentation is prepared in an accurate and timely manner

• Strong verbal and written communications skills and possess the ability to organize and prioritize work

• Strong attention to detail

• High level of confidentiality essential

• Professional demeanor

• Pleasant and effective under pressure

• Willing to work early or late on occasion when necessary to meet deadline requirements

• Persistent in follow-up

• Energetic and enthusiastic team player

• Willing to learn new skills

• Ability to handle multiple projects simultaneously

#LI-HH1


Requirements:
see above

About Staffmark

The Company supports affirmative action and equal employment opportunity. The Company will provide equal employment in employment practices to all applicants for employment. Employment decisions shall be made without regard to any protected characteristic such as, but not limited to, race, color, religion, gender, age, disability, national origin, ancestry, citizen status, gender identity, sexual orientation, marital status, status in regard to public assistance, disabled veterans, recently separated veterans, Armed Forces service medal veterans and other protected veterans, genetic information and other legally protected classes. Furthermore, the Company is an E-Verify employer. Information provided on this application will not be used for any discriminatory purposes. The Company complies with all applicable federal, state and local non-discrimination laws and regulations. The Company will provide reasonable accommodations in the application or interviewing process. If you need a reasonable accommodation in the application or interviewing process, please contact us.

Job ID:
97934

Branch ID/Name:
5100

Location:
New York, NY

Category:
Admin - Clerical

Job Type:
Direct Hire Position
Industry
Admin - Clerical

Posted:
3/27/2019

Apply for this Position

Executive Administrative Assistant to CEO

City, State or Zip Code: New York, NY

Position Type: Direct Hire Position

Date Posted: 3/27/2019